In Rhythm Member Contract

Member Contract

We are so pleased you have decided to use our services and / or resources – please read the following important terms and conditions before you commit to using them.

This contract sets out:

your legal rights and responsibilities;
our legal rights and responsibilities; and
certain key information required by law.

The intention is that it will bring clarity to our relationship, protect both of us and take care of the business side of things so that we can get on with the good stuff! Please let us know if there are any clauses that you do not understand or that contradict your understanding of our services.

As we care about and have high standards regarding the level of service we provide, we place a strict limit on the number of places available in our programme. Once those places have been filled, we stop marketing the programme and do not permit anyone else to join. When you agree to these terms and conditions, you confirm your commitment to the entire programme and you will be responsible for payment in full of the price for our services and you will not be entitled to any refunds.

In this contract:

‘We’, ‘us’ or ‘our’ means Circadian Healing Ltd; and
‘You’ or ‘your’ means the person buying or using our services and resources.

If you would like to speak to us about any aspect of this contract, please contact us by e-mail at hq@inrhythm.earth

We provide health coaching and related products and services.

We are a limited company with company number 16307291 and with its registered office at Flat 33, The Terraces, NW86DF

1.1 If you sign up for our health coaching services or any related products and services (‘services’) you agree to be legally bound by this contract.

1.2 If you use any of our free resources (for example the In Rhythm Mighty Networks group or any other resources we may offer free of charge from time to time) you also agree to be legally bound by this contract as appropriate, excluding the clauses relating to payment and consumer rights legislation.

1.3 When signing up for our services or using any resources you also agree to be legally bound by:

1.3.1 our website terms of use and privacy policy;

1.3.2 extra terms which may add to, or replace, some of this contract, for example any specific written contract between us;

1.3.3 specific terms which apply to our services, for example programme, course or service descriptions which may be set out on the webpage for that programme, course or service or in email correspondence between us. If you want to see these specific terms, please visit the relevant webpage for the programme or look at the services description we have sent you in an email or request it from us.

All these documents form part of this contract as though set out in full here

2.1 Certain sections of this contract only apply to you and us if you are a ‘consumer’, that is if you are an individual acting for purposes which are wholly or mainly outside your business or profession. By law, the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 say that we must give you certain key information before a legally binding contract of sale between you and us is made (see the summary box below). We shall give you this information in a clear and understandable way either in this contract or the relevant programme or service description we agree between us.

We shall give you information on:

the main characteristics of the services you are buying
who we are, where we are based and how you can contact us
the price of the services
the arrangements for payment, carrying out the services and the time by which we shall carry out the services
how to exercise your right to cancel the contract in the cooling off period if you are a consumer
our complaint handling policy

3 Ordering Services From Us

3.1 Below, we set out how a legally binding contract to buy services between you and us is made:

3.1.1 You place an order at the end of the checkout process either by clicking on the relevant payment link on our website, by clicking on the payment link we send by email or by transferring payment to our bank account. Please read and check your order carefully before submitting it. Placing your order and making payment does not, however, mean that your order has been accepted.

3.1.2 Any quotation given by us before you place an order for services is not a legally binding offer by us to supply such services. Any prices set out in a quotation remain valid for 14 days.

3.1.3 When you decide to place an order for services with us, this is when you make a legal offer to buy such services from us.

3.1.4 We may contact you to say that we do not accept your order, for example if we do not think our services are right for you or there has been a mistake in the pricing or description of the services, or our circumstances have changed since we gave you the quotation for the services.

3.1.5 We shall only accept your order when we confirm this to you by sending you a confirmation email or start to provide the services, whichever happens earlier. At this point:

(a) a legally binding contract shall be in place between you and us, and

(b) we shall start to carry out the services as set out in the programme description on this website or in a services description agreed between us.

4 Carryng Out The Services

4.1 If you are a consumer you have protection under consumer rights legislation, including that the services must be carried out with reasonable care and skill.

4.2 We shall carry out the services within the time period which is set out in the relevant programme or services description.

4.3 All health coaching sessions (including rearranged sessions) must be taken within the timeframe specified in the programme description or services description or they will expire.

4.4 Where you are entitled to any one-to-one sessions, you can rearrange any two coaching sessions during a three-month health coaching programme providing you give us at least 24 hours’ notice. If you provide less than 24 hours’ notice, fail to turn up for a session or have already rearranged two sessions in a three-month health coaching programme, you shall be deemed to have taken the session and you will not be able to reschedule it or entitled to any compensation for missing it.

4.5 All sessions take place remotely via the means of communication agreed with you in advance. There may be an additional charge for face-to-face meetings.

4.6 Please note that we may record our calls for training purposes and administration purposes and by entering into this contract with us you consent to the recording of our calls for these purposes.

4.7 Our carrying out of the services might be affected by events beyond our reasonable control. If so, there might be a delay before we can restart the services. We shall make reasonable efforts to limit the effect of any of those events, we shall keep you informed of the circumstances and we shall try to restart the services as soon as those events have been fixed. Examples of events which might be beyond our reasonable control include illness, pandemics, epidemics, IT issues and problems with internet connectivity, any law or action taken by a government or public authority.

4.8 Where a session or event is due to take place in person, we reserve the right to move that session online where circumstances make it necessary or preferable to do so.

5 Your Responsibilities

5.1 You will pay the price for the services in accordance with the programme or services description.

5.2 It is very important that we have a full understanding or your state of health. You will provide us with such information and assistance (and ensure that any information is complete and accurate) as we reasonably need to provide the services.

5.3 We shall agree a method of communicating with each other between sessions and adhere to that method.

5.4 Coaching is not therapy or counselling. It may involve all areas of your life. You acknowledge that deciding how to handle any issues which may arise, the choices you make in relation to them and whether or not you follow through on any agreed action is exclusively your responsibility. For this reason, although we fully expect great results to come from our coaching sessions, we cannot guarantee any specific outcomes or that all clients will achieve the same results. The results are entirely dependent on your commitment and the effort you put in to the programme and the actions we agree.

5.5 Our role is to offer you guidance and accountability and help you make positive health and lifestyle changes in order to make progress towards your goals. The information we provide to you is not medical advice and is not intended to take the place of seeing licensed health professionals. We are not dieticians and are not qualified to assess, diagnose or treat dietary or nutritional problems.

5.6 Health coaching does not treat mental disorders and is not a substitute for counselling, mental health care or medical treatment of any kind. By entering into this agreement, you confirm that you will not use it in place of any form of counselling, therapy or medical treatment.

5.7 If you are currently receiving treatment from a doctor or other healthcare professional, by entering into this agreement you confirm that you have consulted with this person regarding the advisability of working with a coach and that this person is aware of and supports your decision to proceed with the coaching programme described in the relevant programme or services description.

5.8 Physical Exercise Disclaimer: Physical exercise, in all of its forms, can be a strenuous physical activity. You are therefore advised to seek the advice of your GP before beginning any physical exercise program, including using the resources and following any videos provided. All suggestions and comments we make regarding poses, moves and instruction are not required to be performed by you and are carried out at your election.

5.9 By using any resources provided, you represent that you understand that physical exercise involves strenuous physical movement, and that such activity carries the risk of injury whether physical or mental. You understand that it is your responsibility to judge your physical and mental capabilities for such activities. It is your responsibility to ensure that by following the videos and other resources, you will not exceed your limits while performing such activity, and you will select the appropriate level of activity for your skills and abilities, as well as for any mental or physical conditions and/or limitations you have. You understand that, from time to time we may suggest physical adjustments or the use of equipment and it is your sole responsibility to determine if any such suggested adjustment or equipment is appropriate for your level of ability and physical and mental condition.

5.10 You will keep us informed of any changes to your medical health or personal circumstances.

6 Charges and Payment

6.1 All prices quotes are inclusive of VAT where applicable.

6.2 The price for the services is set out in the programme or services description.

6.3 In order to provide the services, we require payment as specified in the attached services description. If you fail to make any of the payments on the due dates as set out in the service description, we shall invoice you immediately for the whole of any outstanding balance and payment for that invoice will be due by return.

6.4 The fees are non-refundable except for:

6.4.1 if you are a consumer, your right to a ‘cooling off’ period, as described in clause 7 below;

6.4.2 where we cancel a programme (other than under 12.3 below) you are entitled to a partial refund for sessions which you have paid for in advance and which you have not received.

6.4.3 in all other circumstances we are not able to refund to you any of the payments you have made, and you remain liable for the whole price of the programme even where you do not complete your sessions, as;

(a) payment is for the programme as a whole, not individual sessions;

(b) we care about and have high standards regarding the level of service we provide and place a strict limit on the number of places available in our programme, therefore you are liable to pay the full cost of the programme as we shall stop marketing the programme and shall not permit anyone else to join once the places have been allocated; and

(c) this policy is also a reflection of the amount of preparation we need to put into the programme to make it most effective for you and the amount of time we shall dedicate and set aside for preparing for and attending our sessions together. This approach also helps you with your own accountability and commitment to improving your life through our health coaching programme.

6.4.4 in view of our clear no-refund policy, we will not tolerate any type of chargeback threat or actual chargeback from your credit or debit card company. In the event that a chargeback is placed on a purchase or we receive a chargeback threat during or after your purchase, or after the end of the cooling off period if you are a consumer, we reserve the right to report the incident to credit reporting agencies or to any other entity for inclusion in any chargeback database or for listing as non-payment on your account which could have a negative impact on your credit rating.

6.5 Payment is via the payment button on this website or as agreed between us.

6.6 If any of your payments are not paid on the due dates, we may charge interest on any balance outstanding at the rate of 4 percentage points a year above Barclays Bank PLC’s base rate.

7 Cooling Off Period for Consumers

7.1 Subject to the other provisions in this clause, if you are a consumer, you have the right to cancel this contract within 14 days without giving any reason. You are a consumer if you are an individual acting for purposes which are wholly or mainly outside your business.

7.2 The cancellation period will expire 14 days after the commencement of the contract.

7.3 However, if you confirm to us that you wish for us to start to provide the services within the 14-day cooling off period, then at this point our refund policy set out in clause 6.4 will apply and if you subsequently exercise your right to cancel during the 14-day cooling-off period you will have to pay our reasonable costs of services provided within that time. You confirm you wish for us to start to provide the services within the 14 day cooling off period by doing any of the following during that time: booking a session with us for which the allocated date and time will then, also as a service, be reserved for you to the exclusion of all others; or accessing or downloading any digital resources we make available to you; or joining any private social media group associated with our services; or accessing any other supporting materials made available to you.

7.4 If you cancel this contract in accordance with the cooling off period in clause 7.1, we shall reimburse to you all payments received from you promptly and using the same means of payment as you used for the initial transaction, unless we have expressly agreed otherwise. However, this will only be the case if you have not confirmed to us, you wish us to provide the services as specified in clause 7.3. for which you will have to pay our reasonable costs.

7.5 Digital products. In accordance with clause 7.3, by accessing or downloading any digital products within the 14-day cooling off period, you give your consent to us to provide the content and you acknowledge that by doing so, you lose your right to cancel your purchase unless the content is faulty.

8 Intellectual Property

8.1 If we provide you with any materials, whether digital or printed, any intellectual property in those materials belongs to us and unless we agree otherwise you can only use those materials for your own personal use and you may not share them with third parties.

8.2 From time to time, we may record sessions. If you participate in such sessions, you authorise us to use your image and voice in any such recordings (and to make use of such recordings in any way we think fit) without payment, other condition or need for further consent

9 How We May Use Your Personal Information

9.1 We shall use the personal information you give to us to:

9.1.1 provide the services;

9.1.2 process your payment for the services; and

9.1.3 inform you about any similar products and services that we provide, though you may stop receiving this information at any time by contacting us.

9.2 We shall not give your personal information to any third party unless you agree to it.

9.3 For full details of how we deal with your personal data, see our privacy policy here https://inrhythm.lpages.co/in-rhythm-privacy-policy/

10 Confidential Information

10.1 All information shared by you on a one-to-one basis shall be kept strictly confidential, except when releasing such information is required by law and/or where we consider it necessary to do so because of concerns of risk to yourself or others or to assist the prevention or detection of a crime. Such circumstances may include suicide, rape, sexual or general abuse.

10.2 Where you participate in any group sessions, for example as part of a group health coaching programme, you agree to keep strictly confidential any information shared by participants in those group sessions and not to share it with any third parties. You will not use the confidential information of any participant of a group session for your own benefit except with the explicit consent of that participant.

10.3 The obligations in clauses 10.1 and 10.2 will not apply to information which:

10.3.1 has ceased to be confidential through no fault of either party;

10.3.2 was already in the possession of the recipient before being disclosed by the other party; or

10.3.3 has been lawfully received from a third party who did not acquire it in confidence.

10.4 Your and our confidentiality obligations under this clause will continue after termination of this agreement.

10.5 You will not use any Confidential Information for profit or for your own benefit in any way

11 Resolving Problems

11.1 In the unlikely event that there is a problem with the services, please contact us as soon as possible and give us a reasonable opportunity to sort out any problems with you and reach a positive outcome.

11.2 We may at our option vary or re-perform the services if there is a problem and the terms of this agreement will apply to any re-performed services.

11.3 If you are buying services from us nothing in this contract affects your legal rights under the Consumer Rights Act 2015 (also known as ‘statutory rights’). You may also have other rights in law.

12 End Of The Contract

12.1 If a programme or services description specifies a length of time for services to be provided, then subject to clause

12.3 below, the services will terminate at the end of that timeframe.

12.2 If we provide services to you on an ongoing basis and the relevant programme or services description does not specify a timeframe then either you or we may terminate the services by one month’s written notice to each other.

12.3 Either you or we may terminate the services and this agreement immediately if:

12.3.1 the other party commits any material breach of the terms of this agreement and, in the case of a breach capable of being resolved, the breach is not resolved within 30 days of a written request to do so. The written request must expressly refer to this clause and state that this contract will be terminated if the breach is not resolved; or

12.3.2 the other party commits or threatens to commit or is threatened with any act of insolvency under the Insolvency Act 1986.

12.4 If we decide in our absolute discretion that we are not a good fit for each other, we may terminate this contract immediately on notice, in which case we shall give you a partial refund for any elements of the services which you have paid for in advance and which you have not received.

12.5 If this contract is ended it will not affect our right to receive any money which you owe to us under this contract and it will not operate to affect any provisions that expressly or by implication survive termination.

13 Limit On Our Responsibility To You

13.1 Except for any legal responsibility that we cannot exclude in law (such as for death or personal injury caused by negligence), we are not legally responsible for any:

13.1.1 losses that: (a) were not foreseeable to you and us when the contract was formed which means any losses that might have been sustained by you that would not ordinarily be sustained by a client in your industry; (b) that were not caused by any breach of these terms on our part; and

13.1.2 business losses, including loss of business, business interruption, loss of profits, loss of management time and loss of business opportunity.

13.2 Our total liability to you is limited to the amount of fees paid by you for the services and you confirm your understanding that the price of our services is calculated bearing in mind this limit on our liability. If you would like us to assume a greater degree of potential liability, please contact us for a revised price for our services.

14 Disputes

14.1 We shall try to resolve any disputes with you quickly and efficiently.

14.2 If you and we cannot resolve a dispute using our internal complaint handling procedure and either of us want to take court proceedings, the relevant courts of England and Wales will have exclusive jurisdiction in relation to this contract.

14.3 The laws of England and Wales will apply to this contract.

14.4 In the event of a dispute between us, you and we agree not to engage in any conduct or communications, including on social media, designed to disparage our or your website, products and services.

15 Entire Agreement

These terms constitute the entire agreement between us in relation to your purchase. You acknowledge that you have not relied on any statement, promise, assurance or warranty given by or on behalf of us which is not set out in these terms and that you shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in this agreement.

16 Third Party Rights

16.1 No one other than a party to this contract has any right to enforce any term of this contract.